GHC Coordinator

AnitaB.org is hiring coordinators for the 2019 Grace Hopper Celebration (GHC 19). The GHC Coordinator is responsible for supporting the Program Manager with the planning and execution of the Celebration held in Orlando, FL, October 2-4. This position requires experience planning, organizing, and supervising programs/projects, and providing general administrative support.

This is a Six Months Temporary Employment with possibility for extension or full-time placement.

Responsibilities

Essential job functions include but are not limited to:

  • Assisting with the planning and execution of programs/projects leading up to and during the Celebration (GHC 19).
  • Overseeing onsite set up, implementations, and wrap up.
  • Monitoring registration activity, cross-reference attendee, and applicant information, and managing electronic files.
  • Data entry and archiving.
  • Providing excellent customer service, and responding to emails in our support site with professionalism in a timely manner.
  • Managing communications and schedules for GHC audiences which may include volunteers, speakers, faculty, award winners, and sponsors.
  • Coordinating, tracking, organizing, and processing shipments for event supplies, promotional items, and collateral.
  • Compiling, reviewing, and editing content for email announcements, webpages, signage, and collateral.
  • Helping programs onsite with rehearsals, room set up, traffic flow, checking in speakers, welcoming VIPs, and creating a positive attendee experience.
  • Assisting GHC Managers and Program owners as needed.
  • If you are based in the San Francisco Bay Area, you may work in the Palo Alto, California office two days per week and remotely three days per week. If you are remote, you may travel to the Palo Alto office occasionally. All staff are expected to travel to Orlando, FL for the week of GHC unless specified otherwise.

Knowledge, Skills, and Characteristics

GHC Coordinators are expected to demonstrate professionalism in team and external stakeholder interactions and communications, including honesty, integrity, respect, and non-discrimination in keeping with an organization with a mission to promote women’s diversity, equity and inclusion in society and the workplace.

  • Demonstrated commitment and success promoting diversity, equit,y and inclusion, including leading and collaborating with diverse teams.
  • Flexible attitude and ability to remain calm under pressure.
  • A commitment to inclusion, equity, and social justice. A demonstrated passion for closing the gender gap in tech.
  • Proficient written and oral communication skills in individual and small group settings. Ability to communicate effectively with internal and external stakeholders at all levels.
  • Professional demeanor when greeting customers/attendees and assisting with inquiries in person or remotely.
  • Self-starter with excellent time management skills. Extremely detail-oriented and organized.
  • Learns quickly and thrives in a fast-paced environment.
  • Tech savvy; especially the Microsoft Office suite: Word, PowerPoint, Excel, and SharePoint. Comfortable managing and organizing data in Excel, spreadsheets, schedules, and contact lists.
  • Experience working with event technology and programs a plus.

Minimum Qualifications, Education, and Experience

  • Bachelor’s degree
  • Two years of event planning, project management, data analysis, or related experience
  • Significant experience with Excel and large unstructured datasets
  • Comfortable with backend systems for data-collection, project management, event production, or knowledge of similar tools.
  • Detail oriented and efficient; must have excellent organizational skills and prioritize well
  • This is a fast-paced role so you must be able to hit the ground running
  • High-level verbal and written communication skills

Preferred Experience (in addition to the minimum qualifications)

  • Experience working on programs and live events
  • Experience with databases such as Cvent, Linklings, and NetSuite

Interested applicants should email their resume and cover letter to JoannGa@AnitaB.org and indicate “GHC Coordinator – Events Marketing and Programs” in the subject line.

About AnitaB.org

AnitaB.org envisions a future where the people who imagine and build technology mirror the people and societies that use it. To achieve that vision, we connect, inspire, and guide women in computing and organizations that view technology innovation as a strategic imperative. As a mission-driven nonprofit, we seek to expand communications about the underrepresentation of women in technical roles, the importance of increasing diversity in tech, and promoting solutions to these issues.

AnitaB.org is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate on the basis of race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment.