Event Planning Checklist (1)

6 months before the event:

  • Set a date for the conference that doesn’t conflict with holidays.
  • Develop a realistic budget for the conference.
  • Find a venue
  • Decide on a theme for the conference.
  • Determine a registration fee.
  • Start publicizing the conference.
  • Negotiate contracts
  • Establish sponsorship level and benefits

5 months before the event:

  • Outline all presenter AV needs
  • Prepare a conference registration
  • Determine room set-ups
  • Confirm audio visual requirements.
  • Secure other conference service vendors, if any.
  • Confirm the printed materials to hand out to conference participants.
  • Submit updates to website with conference information and registration link

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