2 months before the event:
- Communicate venue shipping information with all parties
- Confirm the food and beverage requirements.
- Order supplies you will need such as name tags, pencils, etc.
- Confirm signage
- Hire entertainment (optional)
- Hire photographer (optional)
1 month before the event:
- Share with confirmed speakers a/v set up
- Finalize the food and beverage numbers.
- Figure out when the on-site registration desk will be open and who will staff the registration tables.
- Determine on-site staffing/volunteers needs
- Finalize the program and make arrangements to have it printed.
1 week before the event:
- Confirm arrangements with the meeting site and vendors
- Final food and beverage guarantees
- Assign tasks for conference volunteers