Event Planning Phases

DEVELOPMENT PHASE

  • Venue selection
  • Event spaces
  • Location accessibility
  • Preliminary event components and schedules
  • Audio visual assessment
  • Food and beverage assessment
  • Registration
  • Event communication plans
  • Childcare support
  • Sponsor benefit preparation
  • Exhibit Space (optional)
  • Hotel room block (optional)

IMPLEMENTATION PHASE

  • Event space assignment
  • Menu development
  • Signage creation
  • Speaker, VIPs, Staff travel arrangement
  • General Session script development
  • Sponsor Logistics
  • Security/event staffing plans
  • Event Insurance
  • Exhibit booth floor plan development and assignment (optional)
  • Event shuttle (optional)

EXECUTION PHASE

  • Event Specification to venue
  • Onsite staff/volunteer assignment
  • Shipping arrangement
  • Update Registration List
  • Badge creation
  • Entertainment
  • Audio Visual final order
  • Food and Beverage final order
  • Special event RSPVs