Program Description

WHAT?

An AnitaB.org Hackathon is an intensive collaboration of women computer programmers and software developers in a local area to code and work on a project/app/usable software. The event will have specific focus of encouraging women to code, education and exposure for female students  to work with senior developers. The focus of Hackathon will be “Tech for Good”.

WHO?

100-200 Women technologists and female students

WHERE?

Hackathons can be held anywhere but are typically hosted at a neutral venue. Main criteria would be to have  good wifi connectivity.

WHEN?

Hackathon will be held for one full day (8 hrs).

WHY?

Sample Agenda:

Registration & Networking (1 hour)
Welcome (2-5 min.)
Sponsoring company speaker (3 – 5 mins min.)
Overview of projects ( 30 mins)

coding – 6 hrs

Closing remarks & Networking (30 min.)

Ideas for dates to host Hackathons:

Consider organizing an event on based on:

  • Good time for students
  • Good opportunity of sponsorship
  • 100 – 200 participants

Connect

Bring together women technologists and students in the same geographical area, who are interested in coding & development of software for social good.

Inspire

Participants will be inspired by working with other talented women on a development project . Organizations can showcase their talented women in computing.

Guide

The mentors will help and guide the participants in different phases of hackathon. Participants will learn from each other also during the course of the event

Identify Projects and Mentors

Select any open source projects available, which are “Tech for good” or look at any App feature enhancements for NGO (Social Good) Guidelines to select the projects Does the organization’s mission align with AnitaB.org VISION (Inspire, Connect, Guide) for open source ? How many active contributors are working on the project? How many participants can... Read more »

Open Registration

You will be given administrative access to the registration tool: Regonline.  Your registration process and the set up of the tool will change depending on how your Program Planning Committee has chosen to organize your event. AnitaB.org will provide training and support to the volunteer managing the tool. Consider with the committee is your event:... Read more »

Plan Budget

Here is a sample budget worksheet with space for you to fill in details specific to your event. Costs to Consider Details Funding Source Estimate (fill in) Real Cost (fill in) Venue Venue Guidelines $ $ Food Lunch, Snacks an Coffee/Tea $ $ Wi-fi /Internet connectivity Will this be included in your venue or is... Read more »

Plan Logistics

Here is a checklist to help you plan logistics at the event. 8 – 12 weeks before the event Confirm venue/host location Confirm date and time of event Decide on room set up (high or regular tables, chairs or not, auditorium, etc.) Ask host about policy regarding having a photographer document the event. If the... Read more »

Design Overall Program

This is a checklist to help you make decisions about your program design. Once you have answers to all of these questions/items you are ready to execute your event. We recommend having all of these in place 12 – 16 weeks prior to your event. Who are the main participants  you would like to have... Read more »

Establish Hackathon Committee

The first step to planning a Hackathon is to establish a program committee. Your committee should be made up of a variety of volunteers from industry and academia. Consider what experience levels your volunteers are and communicate to them the time commitment they will be expected to make.  Here are some roles we suggest each... Read more »

Event Follow Up

After your event, we recommend completing follow up tasks outlined below: Send the post-event survey the Day after the event (AnitaB.org will provide sample survey questions and a tool) Debrief with the volunteers and Program Planning Committee and share lessons learned Report to AnitaB.org (send statistics and summary to ABI) Write a blog post about... Read more »

Execute Program Design

Here is a checklist to help you execute your program design. 8 – 12 weeks before the event Confirm venue/host location Confirm date and time of event Identify and ask potential mentors 4 – 8 weeks before the event Open Registration Conduct Outreach Plan Logistics Monitor your budget 2 weeks before the event Make sure... Read more »

Finalize Host Location:

A good venue sets the tone for your AnitaB.org Hackathon. Securing a venue can be one of the most expensive elements of en event, so AnitaB.org always encourages organizers to look first at a venue donation. Here are some general guidelines to follow when looking for a venue : Easily accessible via public transportation or... Read more »

Hackathon Milestones

  Plan Budget       Finalize Host Location   Plan Logistics   Open Registration     Establish Program Committee (2-4 weeks)   Indentify Projects/Mentors (2-4 weeks)   Design Overall Program (2-4 weeks)     Execute Program Design (8-12 weeks)                 Host Event     Event Follow Up... Read more »