Plan Budget

Here is a sample budget worksheet with space for you to fill in details specific to your event.

Costs to Consider Details Funding Source Estimate (fill in) Real Cost

(fill in)

Venue Venue Guidelines $ $
Food Decide depending on style of event. Casual cocktail reception: Basic level includes – 2 hr open bar, fruit cheese, veggie platter, dips, etc. Heavy hors d’oeuvres with a light/healthy focus (avoid fried food). Hot Appetizers are best if possible. $ $
Drinks Guests will expect a variety of drinks. Consider if you will offer Wine and Beer. (As many options as possible is best) $ $
AV support/


Will this be included in your venue or is it an additional charge? $ $
Speaker’s fees $ $
Office Supplies Consider all supplies you will need at the event: such as badge printing, badge holders, table tents, networking cards, flyers, etc. $ $
Registration Consider costs of registration tool and fee collected from attendees. $ $
Total $ $