Last Updated: June 21, 2018
Scope of Policy
AnitaB.org is committed to honoring your privacy rights as follows:
- Right of access to your personal information
- Right to rectification of personal information help where it is incorrect or incomplete
- Right of erasure of personal information (the “right to be forgotten”) if certain grounds are met
- Right to restrict or suspend the processing of personal information
- Right to complain to a supervisory authority should you believe your personal information is being misused
- Right of data portability (if processing is based on consent and automated means)
- Right to withdraw consent at any time (if processing is based on consent)
- Right to object to processing (if processing is based on legitimate interests)
- Right to object to processing of personal information for direct marketing purposes
What Information Is Collected?
Personal information means any information that may be used to identify an individual, including an individual’s first and last name, password, home or other physical address, an email address, phone number or other contact information.
You may provide personal information to AnitaB.org in connection with making a donation to AnitaB.org. We call personal information directly associated with donations “Donor Information.” Except with your explicit permission, we will not sell, share or trade Donor Information with any third party, nor send mailings using Donor information on behalf of other organizations. To the extent any Donor Information is processed through a third-party service provider, Donor Information will only be used for purposes necessary to process that activity.
Depending on how you initiate contact with AnitaB.org, we may ask you for any of the following information:
- Email address
- Country of residence
- Date of birth
- Company affiliation
- Career level
- Information typically included on a resume
- Payment processing information such as credit card number, postal code, and bank account information
- Mailing address
- Phone number
- Professional Title
- Professional Affiliation
- Racial Identity
- Food Allergies
- Special Accomodations
Generally, the information you provide when interacting with AnitaB.org is optional, but some information may be required in order for a particular process, transaction, or other interaction to properly execute. AnitaB.org may be unable to provide you with certain products or services should you elect not to share information that we require to be collected for a particular purpose. If you have questions about what information we will require to be collected for a particular purpose, please contact us at Privacy@AnitaB.org.
AnitaB.org also automatically receives and records information on our server logs from your browser, including your IP address, information contained in or conveyed by cookies and other similar technology (as described below), and the page you request through automated a metrics platform such as Google Analytics. This information is automatically logged through these services and will not be connected to your personal information by AnitaB.org for any reason.
AnitaB.org may also collect certain personal information or other information that you voluntarily disclosed, including without limitation in connection with registering for events or mailing lists, submission of job applications, responses to survey questions, providing comments, suggestions, and other information that you voluntarily submit. If you choose to provide such information, you are giving AnitaB.org the permission to use and store it consistent with this policy. Therefore, please understand that when you sign in with AnitaB.org, you are not anonymous to us.
How Is Such Information Used?
We may use personal information we collect in order to establish and enhance our relationship with you. AnitaB.org may use personal information to share with you information that we feel may be of interest to you, such as invitations to attend AnitaB.org events or the events of other carefully chosen organizations, to review and enhance our products and service offerings, to contact you about your membership, to provide local networking and educational opportunities, or otherwise to further our charitable purpose and to comply with applicable law. If you make charitable donations to AnitaB.org or otherwise engage in off-line activities with AnitaB.org, this Donor Information may be merged in our database with your online personal information. The information AnitaB.org collects and how the information is used will specifically depend on which of AnitaB.org’s products or services you use. AnitaB.org will only require you to provide us with information if it is needed for the legitimate interest of providing you with a product or service or the execution of a transaction. Any time you voluntarily submit information in additional to that described above, you are providing the information on a voluntary basis whereby you consent to our use of the information as described at the time requested. You can contact us at any time to adjust your privacy preferences or ask questions about how the information might be used.
Your personal information is only retained by AnitaB.org for as long as needed to facilitate the product or service, facilitate communication, or otherwise execute the purpose for which the information was obtained in the first place. This means that although much of the information can be deleted automatically (e.g. when you elect to unsubscribe from a newsletter), some will require manual review before doing so (e.g. you have purchased a ticket for an event and we need some way to verify who you are in order to be admitted to the event).
Tasks related to event organization and other functions of AnitaB.org are performed both by employees, agents and contractors of AnitaB.org and by volunteers (“AnitaB.org Volunteers”) who are not employees. By making use of the Site(s), you consent to allow AnitaB.org employees, agents, contractors, and AnitaB.org Volunteers to access any personal information you submit to the Site(s) to provide AnitaB.org with a specific service and not for any other purpose.
Additionally, AnitaB.org generally uses the information to operate, maintain, enhance, and provide all of the features and services found on the Site(s). Under certain circumstances (for example if you win a contest) we may post your personal information on the Site(s). However, we will notify you of this possibility when collecting personal information or we will obtain your consent to post this information. We may share your personal information with certain other websites that we link to (and that you click upon) in order to achieve the purpose of the connection with the Site(s). AnitaB.org may also use the information that we collect to understand and analyze the usage trends and preferences of our users, to improve the way the Site(s) work and look, and to create new features and functionality. The information may be stored and maintained for as long as reasonably necessary to effectuate the service requested and for a reasonable time thereafter.
When AnitaB.org Discloses Information
AnitaB.org discloses information to third parties as follows: (i) to agents, subcontractors and other third parties, including AnitaB.org volunteers, who are engaged by AnitaB.org in making the AnitaB.org products and services available and otherwise assisting AnitaB.org in its charitable purpose, including fundraising; and (ii) to selected affiliates, marketing partners and other organizations that AnitaB.org may affiliate with in furtherance of its charitable purpose. In addition, if you register to attend an event or conference sponsored by AnitaB.org, AnitaB.org may also disclose a list of attendee contact information to other attendees at such conference or event; provided, that AnitaB.org will provide attendees with the opportunity to opt-out of such disclosure. As described above, to the extent any Donor Information is processed through a third-party service provider, Donor Information will only be used for purposes necessary to process that activity.
AnitaB.org may disclose information if required to do so by law or in the good faith belief that such action is necessary to: (1) comply with state or federal laws (such as U.S. Copyright law), or respond to a court order, judicial or other government subpoena or warrant, or otherwise comply with legal process served on AnitaB.org or the Site(s); (2) protect and defend the rights or property of AnitaB.org or otherwise take precautions against liability; or (3) act in urgent circumstances to protect the rights, property, or personal safety of AnitaB.org and users of AnitaB.org, its websites or the public; (4) protect AnitaB.org from fraudulent, abusive, or unlawful uses;(5) investigate and defend ourselves against third party claims or allegations; (6) assist government enforcement agencies; or (7) protect the security or integrity of the Site(s).
AnitaB.org collects the following personal information from you when you register to use the Systers List: e-mail address, full name, gender, and a short essay discussing involvement in technical computing. We also collect and archive submissions to the Systers List and thus we retain any personal information you choose to include in those submissions. This site is a conversation-style site where members post questions and answers to each other and engage in other forms of communication based on the interests of the collective group. The information AnitaB.org collects from the members of the site is only for the purpose of ensuring the security and privacy
Personal information collected on the Systers Site may be used for the purposes of enabling registration, maintenance, support and participation in the Systers List.
In addition, archives of emails sent to the Systers List are maintained on the Systers Site and are accessible to list members. When they register to participate, Systers List members agree to be bound by the Systers List FAQs, which requires that information posted to the Systers List not be shared with non-members unless the explicit permission of the poster is sought and received, but AnitaB.org is not responsible for any undesired dissemination of information by members of the Systers List. You can unsubscribe from the Systers List at any time by entering your email address at the bottom of the Systers.org site and clicking “Unsubscribe or edit options.”
Non-identifiable Aggregated Data
Non-identifiable data is information that subsequently is used in aggregate form or in a manner that does not readily identify an individual. We may collect non-identifiable data whether or not you are a registered member of AnitaB.org. We may use non-identifiable data for purposes of research or analysis. We may conduct research on our customer demographics, internet usage, and interests and behavior based on personal data we gather. Although non-identifiable data may be based in part on personal information, it does not identify you personally.
AnitaB.org may share this type of non-identifiable data with a variety of third parties, including its affiliates, advertisers and other current and prospective business partners. AnitaB.org may use non-identifiable data collected for website administration, advertising and promotional purposes, for understanding the usage, viewing, and demographic patterns for certain programs, content, services, advertisements, promotions, and/or functionality on the Site(s), and we may share such information with various affiliated and unaffiliated entities for such purposes. We may also enter into agreements with outside companies that possess technology that allows us to customize our advertising and marketing messages. Your non-personally identifiable information and click stream data about your activities may be shared with these companies so this customization can be accomplished. Our agreement with these companies prohibits them from sharing your information with any third party or using it for any other purpose. Non-identifiable click stream and demographic information may also be shared with our advertisers and business partners.
You may, of course, decline to share your personal information with AnitaB.org, in which case AnitaB.org will not be able to provide to you some of the features and functionality found on the Site(s). If you would like us to limit communications to you or use or disclosure of your personal information, please make your request by email to Privacy@AnitaB.org. We will respond within a reasonable period to notify you either that we will use reasonable efforts to accommodate your request or alternatively, that we are unable to do so and will delete your personal information from our databases. You may request a copy of any information we have about you, update your information, or request any information about to be deleted from our databases at any time by emailing Privacy@AnitaB.org.
The accuracy of information provided by you is your responsibility. You agree you will not knowingly provide us inaccurate information. If someone has spoofed your e-mail address or you have another reason you would like to have such information edited or removed, please send an email to Privacy@AnitaB.org with your request. Other personal information may be corrected, amended or deleted by requesting changes by email to Privacy@AnitaB.org.
While AnitaB.org uses certain measures intended to improve security, it is possible that information you provide us could be intercepted or otherwise accessed by unauthorized parties. In addition, any information sent to us by email may not be secure during transit, due to the nature of email. AnitaB.org does not provide any guarantees that information will not be accessed, disclosed, altered or destroyed by breach of any of our physical, technical, or managerial safeguards. If AnitaB.org learns of a security breach we will immediately notify you electronically so that you can take appropriate protective steps and inform you of what we are doing to help remedy the situation.
In the Event of Merger or Sale
In the event that AnitaB.org is acquired by or merged with a third-party entity, we reserve the right, in any of these circumstances, to transfer or assign the information that we have collected from users as part of such merger, acquisition, sale, or other change of control.
Third-Party Advertisers, Links to Other Sites
The Site(s) may be linked to internet websites operated by other companies or third-party sponsors. Some of these websites may be co-branded with our name or logo, even though they are not operated or maintained by us. AnitaB.org may also permit other companies, called third-party ad servers or ad networks, to serve advertisements within the Site(s). These third-party ad servers or ad networks may use technology to send, directly to your browser, some of the advertisements and links that appear on the Site(s). These advertisers may automatically receive your IP address if this happens.
Protecting the privacy of young children is especially important. For that reason, the Sites are not intended for or directed to persons under the age of 13 and AnitaB.org does not knowingly collect or maintain personal information on the Sites from persons under 13 years-of-age. Any person who provides their information to AnitaB.org through any part of Site(s) represents to AnitaB.org that they are 13 years of age or older. If AnitaB.org learns that personal information of persons less than 13 years-of-age has been collected on AnitaB.org without verifiable parental consent, then AnitaB.org will take the appropriate steps to delete this information. If you are a parent or guardian and discover that your child under the age of 13 has provided personal information to AnitaB.org, then you may alert AnitaB.org at Privacy@AnitaB.org and request that AnitaB.org delete that child’s personal information from its systems.
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